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Anatomic pathology quality assurance: Developing an LIS based tracking and documentation module for intradepartmental consultations
Journal article   Open access   Peer reviewed

Anatomic pathology quality assurance: Developing an LIS based tracking and documentation module for intradepartmental consultations

Bilge Dundar, Stephanie J. Chen, John L. Blau, K.D. Anand Rajan, Megan I. Samuelson, Michelle L. Greek-Lippe, Kim S. Lake and Robert A. Robinson
Journal of pathology informatics, Vol.13, p.100109
06/2022
DOI: 10.1016/j.jpi.2022.100109
PMCID: PMC9577041
PMID: 36268096
url
https://doi.org/10.1016/j.jpi.2022.100109View
Published (Version of record) Open Access

Abstract

Background An electronic intradepartmental consultation system for anatomic pathology (AP) was conceived and developed in the laboratory information system (LIS) in 2019. Previously, all surgical pathology intradepartmental consultative activities were initiated and documented with paper forms which circulated with the pertinent microscopic slides and were eventually filed. In this study, we discuss the implementation and utilization of an electronic intradepartmental AP consultation system. Methods Workflows and procedures were developed to organize intradepartmental surgical pathology consultations from the beginning to the end point of the consultative activities entirely using a paperless system that resided in the LIS. Results The electronic consult system allowed electronic documentation of all steps of intradepartmental consultative activities. The system provided tracking ability for consulted cases and improved access to consult discussion for all departmental personnel, staff, and trainees. Consultation work queue was created for each pathologist and a summary of individual consultative workload was possible. Documentation of anatomic pathology quality assurance for intradepartmental consultative activity was easily assessed. Conclusions The electronic intradepartmental consult system has allowed our department to electronically track intradepartmental consult cases, store the consultative opinion text with the case, record the pathologists involved, and document the consultation for internal quality assurance review as well as for accrediting organizations. Summarization of pathologist workload related to consultative activity was quantifiable and optimization of the consultative process was maximized for education in an academic setting.

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