Wendy C Robertson

In Fall 2016, the University of Iowa’s School of Music launched a new thesis path for students pursing the Doctorate of Musical Arts - the recording project. Students are required to produce a 55-75 minute master recording and substantive liner notes, which is then reviewed under the same basic procedures as a classic dissertation document. Typically, completed theses are submitted to the Graduate College via ProQuest and placed in the institutional repository as open access documents. However, the recording project is designed so that the student could market the content after graduation and record works in copyright, which meant that the usual open access policy and submission of files directly to ProQuest would not be appropriate. A group of faculty and administrators in the School, the administrators and staff in the Graduate College, and several librarians from the University Libraries tackled these challenges, resulting the creation of a workflow that would be legal and sustainable, while fostering student learning and creativity. This chapter will unpack the discussions had and compromises reached during the formation of the recording thesis, examine the efficacy of the established workflow and the role that student/faculty education and outreach play in sustainability and growth, and pose questions about similar projects in other disciplines such as Theatre Arts, Dance, and English.

For more information, visit https://www.areditions.com/thompson-and-weisbrod-eds-managing-institutional-recordings-tr040.html

As Digital Measures is no longer used by the University of Iowa, the College of Engineering approached the Engineering Library to identify a new system to showcase their faculty work. The Engineering Library identified Esploro, a research information management system powered by Ex Libris, because there are several advantages: (1) we have full control of metadata; (2) publication records are indexed and searchable in our library catalog system; (3) publication records are discoverable by search engines; (4) Smart Harvest, an automated content harvesting feature, can load publication records from a variety of sources; (5) a complete list of publications can be easily generated for grant applications and reviews. Since the College of Engineering is the first college to adopt Esploro, there is no standard workflow for us to follow. We developed a workflow by trial and error: (1) making an initial estimate of the volume of the publication records for 110 faculty; (2) turning on the Smart Harvest to load records; (3) reviewing whether the potential records are matched to the correct people, noting especially document types and DOIs, which can indicate higher quality records from the Ex Libris database, and manually approving or rejecting the records in Esploro; (4) identifying and collecting records in Scopus to expand the Ex Libris database; (5) activating Smart Harvest again to add additional records that were missed; (6) running various reports about quality of records and improving records as needed. Facing the major challenges including the large volume of records, DOIs not existing in
journal articles published in early years, and DOIs not existing in some conference proceedings and book chapters, we shared some best practices and lessons learned. Since Esploro continues to be enhanced, we will refine our workflow with new functionality as it is added.

Shannon Regan Keller, Wendy Robertson, and Kim Steinle presented a session entitled "Digital Task Force Update" at the NASIG 33rd Annual Conference in Atlanta, Georgia, on June 9, 2018. The goal of the session was to provide an update on the work of the Task Force, consider its future plans and needs, and discuss the climate of the digital preservation initiative in general. Digital preservation refers to the efforts to ensure perpetual access of all scholarly resources, regardless of changes in technology, shifts in ownership of the resource, and original publication format. Keller, Robertson, and Steinle described the work being done by the Task Force and at their specific institutions to help attendees learn more about digital preservation and assess the status of their resources.

Inspired by discussions at the 2017 Library Publishing Forum, An Ethical Framework for Library Publishing 1.0 was created by the members of the Ethical Framework for Library Publishing Task Force, with the assistance of many community members who served as peer reviewers and workshop participants, as well as the staff of the Educopia Institute. The Framework introduces library publishers to important ethical considerations in a variety of areas and provides concrete recommendations and resources for ethical scholarly publishing. As the version number in the title suggests, the document is meant to evolve - to be updated and expanded over time.

The presenters shared their research on politics in library publishing, originally published in 2016 in the book Open Access and the Future of Scholarly Communication. Many libraries have forayed into the world of Open Access (OA) publishing, marking a major shift in the mission of libraries to move from providing access to generating and creating content. The issues involved highlight the approaches various libraries have taken-and the challenges faced-in selecting a platform, writing a business plan, planning for preservation, educating researchers about OA publishing, working with a university press, marketing, and navigating staff training issues. Recommendations for defining library roles, areas of focus, and future research in this new territory will be highlighted.

Between institutional repositories and hosting journals, many libraries are becoming responsible for scholarly content in new ways. While portable document formats (PDFs) are the most common formats today, the unique, local, serial content could be in variety of formats. These items might be digitized text, born digital text, audio, video, or images, or multimedia.. This paper discusses formats that will remain accessible through time (PDF/A, txt, xml) so that contents are not locked into proprietary formats. It will also discuss options for backing up items and associated metadata, including simple back-ups, off-site storage of files, Lots of Copies Keep Stuff Safe (LOCKSS, Private LOCKSS Networks, and Portico. The article offers suggestions for how your library might best preserve local content.