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Using Esploro to Increase Visibility of Engineering Faculty Research Work
Conference proceeding   Open access

Using Esploro to Increase Visibility of Engineering Faculty Research Work

Marina Zhang, Wendy C Robertson, Kari A Kozak, Sara Scheib, James M Cox and Amanda D Bartel
ASEE 2022 Annual Conference: Excellence through Diversity, 36836
ASEE Annual Conference & Exposition (Minneapolis, Minnesota, 06/26/2022–06/29/2022)
08/23/2022
DOI: 10.18260/1-2--40733
url
https://doi.org/10.18260/1-2--40733View
Open Access

Abstract

As Digital Measures is no longer used by the University of Iowa, the College of Engineering approached the Engineering Library to identify a new system to showcase their faculty work. The Engineering Library identified Esploro, a research information management system powered by Ex Libris, because there are several advantages: (1) we have full control of metadata; (2) publication records are indexed and searchable in our library catalog system; (3) publication records are discoverable by search engines; (4) Smart Harvest, an automated content harvesting feature, can load publication records from a variety of sources; (5) a complete list of publications can be easily generated for grant applications and reviews. Since the College of Engineering is the first college to adopt Esploro, there is no standard workflow for us to follow. We developed a workflow by trial and error: (1) making an initial estimate of the volume of the publication records for 110 faculty; (2) turning on the Smart Harvest to load records; (3) reviewing whether the potential records are matched to the correct people, noting especially document types and DOIs, which can indicate higher quality records from the Ex Libris database, and manually approving or rejecting the records in Esploro; (4) identifying and collecting records in Scopus to expand the Ex Libris database; (5) activating Smart Harvest again to add additional records that were missed; (6) running various reports about quality of records and improving records as needed. Facing the major challenges including the large volume of records, DOIs not existing in journal articles published in early years, and DOIs not existing in some conference proceedings and book chapters, we shared some best practices and lessons learned. Since Esploro continues to be enhanced, we will refine our workflow with new functionality as it is added.

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